Local Facilitator

June 27, 2018
IRI.png
Job Description

Background:

The International Republican Institute (IRI) is a nonprofit, nonpartisan, organization dedicated to advancing freedom and democracy worldwide.  Since 1983, IRI has worked to develop democratic institutions and ideals, carrying out a variety of international programs to promote freedom, self-government and the rule of law worldwide.  IRI provides technical assistance in the areas of political party strengthening, developing civic institutions and open elections, promoting democratic governance and advancing the rule of law.

Since 2005, IRI has supported the programs empowering north Korean refugees and the organizations that support them through capacity building trainings, assessments, and educational study exchanges. IRI is currently seeking an experienced NGO professional to represent IRI on the ground with local partners and to facilitate the logistics of its upcoming youth empowerment program.

Period of Performance:

Signing of the Contract through September 30, 2018 with possibility of permanent hire based on performance. 

Statement of Work:

The Facilitator agrees to provide the following deliverables and/or services.

  • Organize and confirm meetings and briefings in Seoul, Korea, with members of the major civil society organizations and other relevant stakeholders.
  • Plan for and manage logistics of youth empowerment trainings, including arranging dates, delivering invitations, confirming attendance, reserving training sites and ensuring all paperwork and literature needed is available.
  • Draft a report summarizing and analyzing the training programs. These reports must follow an IRI-provided template and contain the following:
    • Date and location of the activity
    •  Number of participants broken down by party affiliation and gender
    • Summary of the activity (i.e. agenda, sequence of events, topics of discussion)
    •  Analysis of success and impact of the activity
    • Noteworthy quotes from participants
    • Follow-up interviews with select participants
    • Secure logistical preparations for visiting trainers and program staff including transportation arrangements, hotel reservations and venue preparation.
    • Liaise with IRI program partners and political parties and communicate problems/concerns of program partners that might arise to IRI staff.
    • Send weekly political updates and monthly programmatic reports via email to IRI’s Korea team in Washington, DC. The weekly political updates and monthly programmatic reports must follow IRI-provided templates.
How to Apply

Technical Bid:

All bids submitted to IRI must include:

  • Information addressing your experience in providing each of the services identified in the above Statement of Work and your proposed specific approach for providing those services to IRI under this contract, including sufficient information to determine a clear definition of services as it relates to other providers that may be involved.
  • The name, address and telephone numbers of the Bidder (and electronic address if available).
  • Bidders shall provide contact information for a minimum of three professional references with whom the applicant has had a working relationship within the last 24-month period. IRI may contact these individuals.
  • If the Bidder is a U.S. organization/resident, or a foreign organization/resident which has income effectively connected with the conduct of activities in the U.S. or has an office or a place of business or a fiscal paying agent in the U.S., the technical bids must contain Bidder’s Taxpayer Identification Number.
  • All bids must be prepared in English, Times New Roman, font size 12.
  • Attachment requirements

ü  CV/Resume

ü  Expert Service Rate Form provided at the end of this solicitation. IRI may contract previous clients and employers for professional reference compensation confirmation.

Price bids

Bidder should provide their daily rate that should include transportation and internet.

Unit

Unit Price

Number of Units

Total

Daily Rate

 

 

 

 

RFQ Terms and Conditions:

  1. Prospective Bidders are requested to review clauses incorporated by reference in the section “Notice Listing Contract Clauses Incorporated by Reference”.
  2. IRI may reject any or all bids if such is within IRI’s interest.
  3. Payment will be made upon receipt of detailed invoices and deliverables/services.
  4. Proof of costs incurred, such as but not limited to receipts, pictures and financial documents may be requested during and for up to three years after the end of the contract period.
  5. The Bidder’s initial bid should contain the Bidder’s best offer.
  6. IRI reserves the right to make multiple contracts or partial contracts if, after considering administrative burden, it is in IRI’s best interest to do so.
  7. Discussions with Bidders following the receipt of a bid do not constitute a rejection or counteroffer by IRI.
  8. IRI will hold all submissions as confidential and shall not be disclosed to third parties. IRI reserves the right to share bids internally, across divisions, for the purposes of evaluating the bids.
  9. By submitting a bid, Bidder agrees to comply with all terms, conditions, and provisions included in the solicitation and agreement to the services identified above, and will specifically identify any disagreement with or exceptions to the terms, conditions, and provisions.
  10. Bidders confirm that the prices in the bid/proposal/application/quote have been arrived at independently, without any consultation, communication, or agreement with any other bidder or competitor for the purpose of restricting competition.
  11. Bidders agree to disclose as part of the bid submission:
    1. Any close, familial, or financial relationships with IRI staff and agents. For example, the bidder must disclose if a bidder’s mother conducts volunteer trainings for IRI.
    2. Any family or financial relationship with other bidders submitting bids. For example, if the bidder’s father owns a company that is submitting another bid, the bidder must state this.
    3. Any other action that might be interpreted as potential conflict of interest.

Evaluation and Award Process:

  1. Bids will be evaluated by IRI for compliance with administrative requirements, recent and relevant past performance and experience in performing of similar projects by the Bidder, technical capabilities and proposed technical approach, the qualifications of the personnel for the project, and price. IRI may contact any Bidder for clarification or additional information, but Bidders are advised that IRI intends to evaluate the offers based on the written bids and reserves the right to make decisions based solely on the information provided with the initial bids. IRI may but is not obligated to conduct additional negotiations with the most highly rated Bidders prior to award of a contract, and may at its sole discretion elect to issue contracts to one or more Bidders.
  2. Mathematical errors will be corrected in the following manner: If a discrepancy exists between the total price proposed and the total price resulting from multiplying the unit price by the corresponding amounts, then the unit price will prevail and the total price will be corrected. If there were a discrepancy between the numbers written out in words and the amounts in numbers, then the amount expressed in words will prevail. If the Bidder does not accept the correction, the offer will be rejected.
  3. IRI may determine that a bid is unacceptable if the prices proposed are materially unbalanced between line items or sub-line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A bid may be rejected if IRI determines that the lack of balance poses an unacceptable risk.

 IRI intends to make an award to the responsible bidder based on the following evaluation factors:

  1. Experience in Project Management with INGOs – 35 percent
  2. Experience with USG grants 10- percent
  3. Knowledge of Political Environment in Korea 20- percent
  4. Contacts with political, civil society stakeholders 15- percent
  5. Price 20- percent

If a cost realism analysis is performed, cost realism may be considered in evaluating performance or price.

Submission Instructions:

Bids must be submitted via email to Alexander Moree at amoree@iri.org with the subject line “ASIA2018NK01o” by the deadline listed above.

IRI Obligations

Issuance of this RFQ does not constitute a contractual commitment on the part of IRI, nor does it commit IRI to pay for costs incurred in the preparation and submission of a bid.

Notice Listing Contract Clauses Incorporated by Reference

IRI is required to make the Bidder subject to the clauses of the prime award. The resulting agreement incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Where “flow-down” to the Bidder is appropriate and applicable, references to “USAID” or “Department of State” shall be interpreted to mean “IRI”, “Recipient” to mean “Contractor”, and “Sub recipient” to mean “the Bidder”. Included by reference are 2 C.F.R. 200 and USAID Standard Provisions for Non-US Non-Governmental Organizations/US Department of State Standard Terms and Conditions.

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